Executive Descriptions
All IBC Executive positions are held by volunteers.
The following is a summary of the positions and their responsibilities.
All positions
- Attend IBC executive meetings.
- Learn and understand IBC operations.
- Learn and understand EDBA and it’s role.
- EDBA meetings occur once per month, September through June. IBC executives provide backup availability for IBC’s EDBA representative should he/she be unable to attend a meeting.
President
- The President is the main contact person with EDBA.
- Responsible for handling club announcements, schedule changes, EDBA news, and minutes of meeting.
- Bring forward any concerns to the EDBA through the IBC EDBA representative.
- Respond to any required IBC actions resulting from EDBA meetings.
- The President should attend at least the first EDBA meeting.
- Confirm IBC starting date, time and schedule with EDBA before the season starts (around early September).
- Upon resignation, inform EDBA of the names and addresses of the new President and Vice-President.
- Call the following season’s IBC executive election.
- Call meetings with other IBC executives as required.
- Compile membership list with members’ names, email addresses and postal codes (first 3 characters) at the beginning of season. Maintain a record of all IBC members and provide membership list to the EDBA. Send IBC email notices as required.
Assign the following jobs to other executives:
- Shuttle management: Purchase shuttles through EDBA when stock is running low, Bring shuttles to the club.
- Purchase IBC membership shoe tags.
- Email members for any schedule changes.
- Organize social events.
Vice-President
- Assist the President in the performance of his or her duties and exercise all the powers of the president in his or her absence.
- Respond to IBC email general inquiries.
Treasurer
- Collect membership and drop-in fees. Note: Alan Thom and Archie Lim are IBC’s honorable members and their memberships are free.
- Look after banking and book-keeping for the IBC account.
- Carry out other responsibilities as requested by the President.
- Circulate or report bank account statements and book-keeping statements to other executives periodically.
- Obtain the 2 required signatures whenever a cheque is being issued from the IBC account.
- Handle the IBC fee schedule and make the schedule available to members.
- At the end of the badminton season, no later than the beginning of the next season, have all invoices, receipts, bank statements and book-keeping statements ready for the President for filing.
- Obtain receipts from all expense claimants before reimbursement.
Secretary
- Prepare the minutes for IBC meetings. Distribute copies of the minutes to executives.
- Prepare and type any newsletters.
- Carry out other responsibilities as requested by the President.
Webmaster
- Maintain and update the IBC website as required.
EDBA Representative
- Attend all EDBA meetings on behalf of IBC.
- Circulate minutes of EDBA meetings for IBC executives.
Members at Large
- Provide assistance for club endeavours when able.
- Perform the duties of any of the above executives in their absence or the duties of an executive who has resigned.
- Gain an understanding of IBC operations.
- Gain an understanding of the EDBA and it’s role.